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Booking rooms, for whatever reason, is just one of those things which should be simple but usually isn’t—which you know without us telling you if your current system is basically a glorified spreadsheet. On the surface it’s as straight-forward as a calendar, but in practice there can be a number of variables which complicate the process:
These are all reasonable—and seemingly obvious—expectations to have for a room reservation function, but does your system allow for all this?
Book rooms at multiple venues
It’s one of life’s golden rules: don’t make things more complicated than they need to be. And yet, a lack of versatility causes frustration and confusion. If your reservation system doesn’t provide adequate functionality, you have to hack together some way to take care of it yourself. You end up wasting time and energy on a process which could easily be automated.
With Collegiate, once your reservation system is set up, maintaining it becomes entirely automatic. You list which rooms are available for reservation, include your own descriptions of their capacity and amenities, and set parameters for availability. Your users are then able to browse the available venues, select the timeslots they’re interested in booking, and submit a request. Our automated email system keeps both you and your users informed of incoming and approved requests.
Do you have a room reservation system already in place? When you move to Collegiate, we’ll transfer all that information to its new home. Once it’s set up, it becomes fully integrated with the Collegiate system. Don’t believe it can possibly be all it’s cracked up to be? Test it out for yourself. We have a demo version available on our Collegiate site. So don’t be shy—give it a try!